Business Visa

Documents Required – Netherlands Official Delegation Visa

Visa Application Form

• A completed and signed Schengen visa application form.

Travel Documents

• A valid passport or travel document, meeting the following criteria:
  • Must be valid for at least 3 months beyond departure from the Schengen area.
  • Must have at least two blank visa pages.
  • Must have been issued within the last 10 years.

Photograph requirements

Must meet Dutch passport photo requirements:

• Taken within the last 3-6 months.
• Colour, sharp, and high-resolution.
• Printed on high-quality photo paper.
• 35mm x 45mm, with 16mm-20mm face width and 26mm-30mm face height.
• Even lighting with no shadows or reflections.
• Neutral expression, eyes looking straight, mouth closed.
• No head coverings unless for religious reasons.
• Full guidelines available on the official Dutch government website.

Proof of Travel

• Confirmed travel itinerary to the Netherlands, including flight details.
• Book refundable tickets in case the application is delayed or refused.

Applications for Minors (Under 18 Years Old)

For applicants under 18, the following documents must be submitted:

• Permission form signed by both parents or legal guardians.
• Copy of the child’s passport or valid identity document, signed by both parents.
• Birth certificate showing both parents’ names.
• Legal documents related to guardianship (if applicable).

Proof of Official Delegation Status

• A letter from an official authority in the applicant’s home country confirming that they are part of an official delegation traveling to the Netherlands.
• A copy of the official invitation from the intergovernmental organisation in the Netherlands.
• A verbal note (note verbale) issued by the relevant authority (if applicable).

Travel Insurance

• Must cover the entire Schengen area and your full stay.
• Minimum coverage of €30,000 for:
  • Medical emergencies and hospitalisation.
  • Repatriation (including in case of death).

Payment

• Visa processing fees must be paid at the time of submission.
• Visa fees are non-refundable even if the application is rejected.

Additional Information

• Do not book non-refundable flights or accommodations before visa approval.
• Your passport will be retained during processing.
• Incomplete applications may lead to rejection.

Photo Specifications

To ensure your application is processed without delays, your passport photo must meet the following criteria:

Dimensions:

• Size: 35 mm x 45 mm (width x height).
• Face Width: Between 16 mm and 20 mm (excluding ears).
• Face Length: For applicants aged 11 and over, between 26 mm and 30 mm (from chin to crown).

Quality:

• Colour: The photo must be in colour and a true likeness.
• Recency: Taken within the last 3-6 months.
• Clarity: Sharp, with sufficient contrast and detail.
• Condition: Undamaged and unaltered by computer software.
• Paper: Printed on high-quality, smooth photo paper with a minimum resolution of 400 dpi.

Lighting:

• Evenness: Lighting must be even, without over- or underexposure.
• Shadows: No shadows on the face or background.
• Reflections: No reflections on the face or from accessories.

Position:

• Head Orientation: Head facing forward, not tilted.
• Eye Alignment: Eyes horizontally aligned.
• Shoulders: Shoulders straight.

Background:

• Colour: Light grey, light blue, or white.
• Uniformity: Plain, all one colour and shade.
• Contrast: Must contrast sufficiently with the head.

Glasses:

• Visibility: Eyes fully visible through fully transparent lenses.
• No Distortion: No distortion or shadows caused by glasses.

Facial Appearance:

• Head Coverings: Head uncovered unless worn for religious reasons.
• Visibility: Face fully visible; eyes not obscured by hair or accessories.

Expression:

• Neutrality: Neutral expression with mouth closed.
• Gaze: Looking straight at the camera.

Exceptions:

• Religious Head Coverings: Permitted if the head covering is plain, in one color, and contrasts with the background.
• Children Under 6: Some requirements are relaxed, such as strict positioning and expression rules.

For detailed guidelines, refer to the Government of the Netherlands’ photo requirements.

Apply early! Book your visa appointment as soon as your travel dates are confirmed.

Need Assistance?

• +44 7700172150
•  sales@netherlandvisa.co.uk
• +44 2038832957

Visa Charges – Netherlands Official Delegation Visa

Below is the fee structure for our visa services.

Appointment-Only Service

For applicants who need an appointment and guidance but will manage their own documents and submission.

All-Inclusive Visa Service Packages

Comprehensive support, including documentation assistance and a smoother visa centre experience.

Optional Services

Additional support for travel arrangements.

Apply early! Book your visa appointment as soon as your travel dates are confirmed.

Need Assistance?

• +44 7700172150
•  sales@netherlandvisa.co.uk
• +44 2038832957